Membership

OS Runners Membership and FAQ’s

There are different membership options if you want to become a member of OS Runners (OSR).  The benefits can be found in the table below (with main differences in bold), but the important thing to know is that OS Runners is open to OS employees (current and retired) and is free to join for anyone who just  want to join in with some training sessions or ‘led’ runs.   However, we will  require you to become members (for insurance of our leaders and coaches), by completing the membership form (link is further down the page). This also applies to runners who are members of other EA affiliated running clubs but want to join in with sessions we organise but continue to compete for their ‘first claim’ club.

For those of you who wish to take part in races, held under UKA rules (most road and some trail races) as part of OS Runners* club, then there is an EA affiliation fee of £13 per year (currently) required, but this entitles you to £2 discount on each race you enter (and other discounts and benefits as set out below). You will also be eligible for one of our London Marathon places (subject to the club selection criteria).

*Some races such as Lordshill 10k, Southampton Half also have a ‘corporate’ competition – this is different –  eligibly for a corporate team is decided by where you work not your ‘Club’.

Note: If you wish to represent Ordnance Survey at the various Civil Service organised events, then you’ll need to be a member of the Civil Service Sports Council (CSSC). See bottom of page to find out more.

Who is membership of OSR open to?

Current and retired OS Employees and their family members over 18 subject to committee approval.  The focus of club will be for members who are active in the club’s organised sessions and/or who represent the club at external events. However, we recognise that some family members (aged 18 and over) of current or retired OS employees may also like to be part of our club in any of the options outlined below and we will consider these applications on an individual basis.

How much is the membership fee?

Free,  however if you wish to be an EA affiliated member their fee is the £13 per year

How do I apply to become a member?

You need to complete a  Membership Form  and send it to us.  If you choose to become an EA affiliated members a fee of £13 will be required (cash or cheque).

Can I try out a training session before joining the Club?

You are welcome to attend a ‘taster’ session before joining the club and completing the membership form.

What benefits do I get from my membership of OSR?

See the table below

Status Annual cost Benefits
Members

All people who complete the membership form will be members of OS Runners.  This is the minimum required if you wish to take part in training /runs organised by the club.

Zero
  • All training and sessions organised by OS Runners, such as mixed-ability sessions, leader organised runs, desk 2 5k, and handicap time-trials.
  • Option to participate in parkrun as ‘OS Runners’.
  • Can participate in our club championships.
  • Can enter road races held under UKA rules as ‘unattached’ paying full fee (Note – runners who wish to represent OS Runners in competition may need to be EA registered as below).
  • Can represent and be part of OS Runners teams in races which are not held under UKA rules. Also OS employees can be part of any ‘corporate’ team for prizes (such as Lordshill 10k, ABP Southampton Half, etc.)
  • Your OS Runners membership card may entitle you to discounts at local running shops.
Affiliated EA first-claim members

You have chosen to be affiliated to England Athletics (EA) via OS Runners.

 

 

£13 EA affiliation fee
  • All training and sessions organised by OS Runners, such as mixed-ability sessions, leader organised runs, desk 2 5k, and handicap time-trials.
  • Option to participate in parkrun as ‘OS Runners’
  • Can participate in our club championships.
  • You will receive an EA number which will allow you to enter most running events with £2 discount entry as ‘OS Runners’ (Run in 7 events over the year and it pays for itself).
  • Can represent and be part of OS Runners teams in races which are not held under UKA rules. Also OS employees can be part of any ‘corporate’ team for prizes (such as Lordshill 10k, ABP Southampton Half, etc.)
  • You will receive a regular newsletter, updates and discounts from EA (such as discount at Sweatshop online). Find out more about England Athletics Benefits
  • Your OS Runners membership card (and EA card) may entitle you to discounts at local running shops.
  • Eligibility for any club London Marathon places we may be allocated by EA; the internal allocation method would be decided by the committee.
Affiliated Second claim

You are already an EA affiliated member via another running club (and choose to remain this way).

Completing the membership form will mean you become a 2nd claim member of OS Runners.

 

Zero payment to OS Runners.

Your £13 EA affiliation fee is paid and administered through your first claim club

  • All training and sessions organised by OS Runners, such as mixed-ability sessions, leader organised runs, desk 2 5k, and handicap time-trials.
  • Option to participate in parkrun as ‘OS Runners’
  • Can participate in our club championships.
  • You will receive an EA number which will allow you to enter most running events with £2 discount entry competing as part of your first claim club
  • Can represent and be part of OS Runners teams in races which are not held under UKA rules. Also OS employees can be part of any ‘corporate’ team for prizes (such as Lordshill 10k, ABP Southampton Half, etc.)
  • You will receive a regular newsletter, updates and discounts from EA (such as discount at Sweatshop online)
  • Your OS Runners membership card (and EA card) may entitle you to discounts at local running shops

Do I have to affiliate to UKA?

You don’t have to affiliate if you choose not to. Note – that if you are not affiliated, you cannot claim the ‘affiliated athletes’ £2 reduction on most races, nor will you feature on The Power of 10.  If you are EA / UKA registered you can log in to your profile to check your details are correct and your registration status.  Find out more about registration benefits.

Can I belong to 2 clubs simultaneously?

Yes, you can belong to more than one club but you will have one ‘1st claim’ membership and you can have as many ‘2nd claim’ memberships as you wish.  You will generally enter races under your 1st claim club but you can choose to enter under your 2nd claim club if the rules of the race allow this (as in table above) If you would like to join OSR as a ‘2nd claim’ please tell us the name of your 1st claim club on your membership form. You will already be affiliated to EA/UKA via your 1st claim membership.

What if I want to change clubs?

If you are moving between clubs you will need a copy of the form ‘Change of first claim club’ available from EA. This enables you to resign from your original club and to join a new club. This process has to be approved by EA via their monthly eligibility committee. Note: If you do not resign officially from your 1st claim club you will continue to be a member and liable for subs backdated due.  EA change of 1st claim club applications received by the 16th of the month will be processed in time for eligibility waiting periods to be determined from the 1st of the following month.. Further information can be found on the form. Forms and more information available on the EA website  (Moving Clubs)

I’ve changed my name, do I need to tell you?

If you change your name, please let us know so we can update your membership details.

To whom will my personal details be made available?

We will store the information you provide electronically and this will only be available to the OSR committee and coaches on an ‘as needed’ basis.

If you are affiliated to England Athletics, the Membership Secretary will also use the information you supply on your membership form (or in subsequent communications) to set up and maintain your membership profile on their website. New runners details (name, email, and DOB) will also be sent to Run England.

OSR is a ‘not for profit’ organisation and exempt from registration under the Data Protection Act 1998. (need to check this)

What is the minimum age for membership of OSR?

The minimum age for membership of OSR is 18 years

Can my family member be part of an OS Corporate team in an event?

Corporate teams are made up of colleagues from the same workplace, regardless of whether they are club members or EA affiliated. Family members who are not OS employees would not be eligible even if they are club members.

What are the benefits of OS Runners being an EA affiliated club?

  • Insurance for our club (holding events, training, etc.) and our affiliated members
  • Eligibility for club places at the London Marathon (determined by number of runners EA registered)
  • Subsidised training events for club members
  • Flying Coach visits
  • Discounts on coaching courses for registered club members (Coaching Assistant, Athletics Coach and Coach in Running Fitness qualification)
  • National and regional award programme to recognise the efforts of the volunteer
  • Specialist national and regional events, seminars and conferences to support coaches, officials, athletes and volunteers

Is OSR  still a Run England Group?  

We have ‘upgraded’ if you like to becoming EA affiliated as it offers more benefits to us and our members. However, we will still send details (name, email, DOB ) of new OSR members to be registered at Run England as we believe this allows you and us to continue with additional benefits, particularly for those who choose not to be EA/UKA affiliated members. Those who already registered with Run England will continue to receive these benefits:

Benefits to you:

It’s free to join; £15 Sweatshop Running Shoe voucher; eRunner news with tips and advice; Access to other discounts from time to time (including local running shops); Part of a nationwide running community

Benefits to OSR

Continued support, workshops, newsletters, advice, free T shirts, offers, and general support from Sport Hampshire.

What is CSSC membership and why should I join?

If you wish to represent Ordnance Survey at various Civil Service organised events (at least 3 a year, relay, cross-country and 10K), then you’ll need to be a member of the CSSC. Membership costs are:

cssc-table

 

For your membership fee:

  • There are numerous discounts via My Savings+ as well as discounted cinema tickets which can be ordered via the CSSC shop.
  • You can save up to £40 on entry to running, cycling and/or swimming events each year through the subsidy scheme.
  • You can join us in the 3 civil service running races a year (10k road race, 2.7 mile relay race, cross country), race entry and transport is provided free of charge.
  • Join here.  If an existing CSSC member encouraged you to join, please include their CSSC membership number on the payroll or direct debit form under the Member-Get-Member section.

Leave a Reply